Privacy Notice.
We, a member of the Matrix Concepts Holdings Berhad, in furtherance of the requirements of the Personal Data Protection Act 2010, wish to inform you of the following:
1.
In the course of your dealings with Matrix Concepts Holdings Berhad, its related corporations, associates, affiliates and joint development companies as well as their representatives (collectively, “Matrix Concepts Holdings Berhad”) you may have furnished and/or provided us with your personal data comprising of your name, identity card number, passport number, date of birth, address, contact details, email address, occupation, marital status, gender, race, nationality, income, signature, property preference, biometric data, network traffic data, online identifiers and other relevant information you had already disclosed to Matrix Concepts Holdings Berhad or as may be updated from time to time (“Personal Data”) and in doing so you agree and consent to Matrix Concepts Holdings Berhad collecting, using, disclosing and processing your Personal Data.
2.
This Privacy Notice outlines as to how Matrix Concepts Holdings Berhad collects, uses, discloses and process your Personal Data in respect of transactions with Matrix Concepts Holdings Berhad.
3.
For the purpose of this Privacy Notice, the terms “we”, “our” and “us” shall refer to any company or representative within Matrix Concepts Holdings Berhad and the terms “you” and “your” shall refer to yourself and/or such other persons or companies represented by you for which you are providing Personal Data.
4.
In this Privacy Notice Personal Data includes all data as defined under the Personal Data Protection Act 2010 (as amended from time to time).
5.
In the event you furnish or make available to Matrix Concepts Holdings Berhad any Personal Data relating to a third party eg information of spouse, children and/or guarantors (collectively the “Relevant Persons”) you further represent that you have obtained the consent of the Relevant Persons to provide the Personal Data to Matrix Concepts Holdings Berhad and for Matrix Concepts Holdings Berhad to collect, use, disclose and process their Personal Data for the respective purposes for which the data is given .
6.
Matrix Concepts Holdings Berhad collects your Personal Data in various ways including printed or electronic form, through digital and mobile platforms, as follows:
a.
when you register or update an online profile or when you complete or update your information with Matrix Concepts Holdings Berhad;
b.
when you submit forms and/or documents to Matrix Concepts Holdings Berhad relating to any of our products and/or services as well as products and/or services by third party service providers;
c.
when you enter into any transactions with Matrix Concepts Holdings Berhad;
d.
when you make payment related to any transactions with Matrix Concepts Holdings Berhad;
e.
when you interact with Matrix Concepts Holdings Berhad’s staff;
f.
from your personalised preference through the use of Matrix Concepts Holdings Berhad’s website;
g.
when you volunteer and consent to participate in Matrix Concepts Holdings Berhad’s contests, events, market research and surveys;
h.
when you give your feedback, comments, questions and reviews on our website, social media channels and pages;
i.
when you visit and/or are within our premises and your images are captured by us via CCTV cameras, photographs or videos taken by us or our representative during any of our events;
j.
when you submit a job application to Matrix Concepts Holdings Berhad; and
k.
from information obtained independently by Matrix Concepts Holdings Berhad from other lawful sources;
7.
Matrix Concepts Holdings Berhad may collect, use, disclose or process your Personal Data for the following purposes:-
a.
considering and processing your application for and providing you with products and/or services of Matrix Concepts Holdings Berhad as well as products and/or services by third party service providers provided through Matrix Concepts Holdings Berhad;
b.
Facilitating, implementing and/or formalising any transaction with Matrix Concepts Holdings Berhad;
c.
processing any payments related to any transaction with Matrix Concepts Holdings Berhad;
d.
responding to queries, requests and/or complaints; ;
e.
facilitating Matrix Concepts Holdings Berhad’s customers loyalty programme;
f.
updating your Personal Data;
g.
facilitating your participation in Matrix Concepts Holdings Berhad’s contests and events;
h.
conducting market research and surveys with the aim of improving Matrix Concepts Holdings Berhad’s products and /or services;
i.
sending you marketing, advertising and promotional information about other products/services that Matrix Concepts Holdings Berhad, its business partners or third-party providers may be offering (“Marketing Information”), by way of postal mail to your address(es) and/or electronic transmission to your email address(es), text messages including WhatsApp messages (SMS/MMS), telephone calls and/or other phone-based messaging to your telephone number(s); any other incidental purpose relating to any of the above.
j.
conducting credit/trade checks and other background checks on you and where applicable, any Relevant Persons with any registered credit reporting agency at any time for the purpose of processing a transaction with Matrix Concepts Holdings Berhad or for as long as any dues remain unpaid and outstanding with Matrix Concepts Holdings Berhad;
k.
or the purpose of credit evaluation, review or reporting and carrying out debt-collection or assisting other institutions to do so;
l.
for prevention and detection of crime including without limitation to money laundering, terrorism and fraud prevention and detection;
m.
as required by laws , rules, regulations, by-laws, order, guidelines and/or directives issued by Appropriate Authority;
n.
For enforcing Matrix Concepts Holdings Berhad’s legal rights and/or obtaining legal advice;
o.
facilitating business transactions which may include mergers, acquisitions or asset sales;
p.
for compliance with internal policies and procedures including without limitation risk management, product planning, insurance, audit and administrative purposes;
q.
for all ancillary purposes relating to the provision of facilities including the provision of computer, telecommunications and technology services;
r.
for the purposes of arranging delivery of vacant possession, keys handover, property/estate management, customer care, defects rectification works;
s.
to arrange for post vacant possession services, such as club house services, security and customer loyalty programmes;
t.
for human resource applications;
u.
any other incidental purpose relating to any of the above;
8.
In the event where Personal Data is requested by Matrix Concepts Holdings Berhad, you have an option not to provide additional information requested other than the information which is indicated as necessary to facilitate the commercial transaction. If insufficient Personal Data is provided or your consent or the consent of any Relevant Person given herein is withdrawn, Matrix Concepts Holdings Berhad will not be able to provide you with its products and services and/or fulfil any of your request to Matrix Concepts Holdings Berhad for any of the purposes as set out in Section 7.
9.
For the purposes as set out in Section 7 above, your Personal Data may/will be disclosed to the following parties:-
a.
any company or representative within Matrix Concepts Holdings Berhad;
b.
Matrix Concepts Holdings Berhad’s third party service providers or property agents (including without limitation auditors, lawyers, consultants, insurers, adjusters and utility companies);
c.
any registered credit reporting agencies under Credit Reporting Agency Act 2010;
d.
Matrix Concepts Holdings Berhad’s business partner, investor, assignee or transferee to facilitate business asset transactions (including without limitation to any merger, acquisition or asset sale);
e.
any law enforcement agencies;
f.
any appropriate authorities or regulatory bodies; and
g.
any other party authorised and consented by you.
10.
Matrix Concepts Holdings Berhad may disclose your Personal Data to any or all of the parties stated above which may be located within or outside of Malaysia or involve sending your Personal Data to a location outside of Malaysia.
11.
You may request in writing for access to and request for correction of your Personal Data that is inaccurate, incomplete, misleading or not up-to-date subject to a payment of a prescribed fee, any applicable legal restrictions and contractual conditions.
12.
If you have enquiries or feedback in relation to your Personal Data, or if you would like to access or correct your Personal Data, or if you wish to withdraw your consent given herein, you may contact:
Data Protection Officer (DPO)
Matrix Concepts Holdings Berhad
Address: Wisma Matrix, No. 57, Jln Tun Dr. Ismail, Bandar Seremban, 70200 Seremban, Negeri Sembilan Telephone number: 06-764 2688 Email address: [email protected]13.
This privacy notice may be revised from time to time. Notice of any such revision will be given on our website and/or by such other means of communication deemed suitable by Matrix Concepts Holdings Berhad.
14.
In the event of any inconsistency between the English version and the Bahasa Malaysia version of this privacy notice, the English version shall prevail over the Bahasa Malaysia version.